OTFC AGM March 2022
Committee Attendees: Cameron Holmes, Rachael Smith, Sinade Livsey, Lisa Ward-Holmes, Blake Holben, Pete Hadfield, Diana Duffield, Graham Holmes, Kara Cox.
Member Attendees: 23 members
Apologies: Martin Niven, Ollie Sharpe, Jason Wilson
Discussion:
History of Club: OTFC is proud to be the oldest club and one of the biggest clubs in Northants.
Previously the club was situated at South Road. 5 years ago, a lease was secured for our current site.
The Club has grown substantially and as a result we occupied more land to develop pitches. Oundle
School own the land and we lease it from them.
We have been awarded a 1 star accreditation for our player pathway from U5s to our first team. Our
focus going forward is on achieving a 2 star accreditation and we will achieve this by developing our Girls and Ladies teams.
On International Women’s Day the Ladies team was formed and since has grown rapidly with now
having a Ladies Team, Ladies Walking Football Team, U13 Girls, U11 Girls and U9 Girls.
Its been a fantastic season for our 1st team who are playing the highest level in the Peterborough District Premier Division, this is the first time since 10 years. Many of our Junior teams have been successful in their cup games and we are thankful to have our incredible coaches developing our players.
Member Record – 450 members, 22 teams across 8 leagues.
Qualification record – Playmakers – 8, FA level 1 – 19 and UEFA B – 2.
OTFC have been awarded Ground of the Month award in February from the Peterborough District LeagueThank you to everyone on our Grounds team for helping us achieve this!
Discussion:
Thank you to our Coaches and Rachael for collecting subs.
Bar prices have been increased and the till has been upgraded.
Financial accounts for year ended May 2021 is with the accountants for review.
Profit and Loss Report for Period ended May 2021 was presented.
This year end was a 9 month report as we changed our year end to be in line with the end of the football season. Report shows a comparable year for income and costs to the May 2020 year end.
With Covid making the last 2 seasons challenging we are pleased to present a surplus to carry into our reserves of £6797.
Detailed Profit and Loss Sheet was presented
Again, this shows comparable income and costs to the previous year end May 2019.
Balance Sheet was presented
We are managing to keep a surplus going every year which is crucial to our development and
commitments. As at March 2022, we have a reserve of £47,000 which includes £8,000 to be spent on pitch development before end of this season, and £34,000 which covers our contribution to the 5 year pitchcare plan that we have committed to with the Football Foundation. Gift aid donations of £2,500 have been received to contribute to our machinery purchase this spring.
Questions:
Do we collect sponsorship money?
Every team tries to have a sponsor for their kit. We plan to redo our sponsor boards and ask sponsors to be part of our events.
Can we have a copy of the financial reports?
They are on Companies house, will be attached to minutes, a printed version will be left on the notice board in the Clubhouse.
Is the club house making money?
Yes
Why is it not open more?
Costs against money you make, and volunteer availability but we will be reviewing opening times.
Agenda Item: Committee Elections
Presenter: Cameron Holmes
The committee will be elected by a raise of hand vote.
Nominations and second vote
Chair: Cameron Holmes. Nominated by Rachael Smith and 2nd Pete Hadfield
Vice Chair: Sinade Livsey. Nominated Diana Duffield and 2nd Pete Hadfield
Secretary: Rachael Smith. Nominated Kara Cox and 2nd Sinade Livsey
Treasurer: Lisa Ward Holmes. Nominated Sinade Livsey and 2nd Vivienne White
Welfare: Pete Hadfield
Current levels of Coaches who have DBS, First Aid & Safeguarding Qualifications
DBS – 60
First Aid – 29
Safeguarding – 35
Campaigns:
Play Safe
Respect
Welfare concerns please contact petehadfield@doctors.org.uk
DBS checks are encouraged, we need a min of 2 DBS at every match and training.
First aid is online now
Location of Defib will be moving outside of clubhouse.
We need to protect our refs and carry out good practise by checking in with them before the game, half time and end.
Most importantly we all need to remember Respect on and off the pitch and prioritise the enjoyment of all the game of football for everyone involved.
Club Development: Rachael Smith
Football foundation is supporting us with grants, the money from the grants must be spent on what it’s been awarded for.
Tractor delivered next week
Lisa Von Dem Hagen secured £4500 grant to improve parking area
Clubhouse:
Committee met with Wendy (FA Advisor) to discuss Astro and clubhouse.
To obtain grants we need to be at a certain level in terms of organisation, this is our priority.
We also need to demonstrate that we have exhausted every other opportunity to obtain funds before we ask football foundation.
We need help with Fundraising, attending events, donations etc .
Our first step is to meet with Oundle School.
Then we need to understand what the costs are, put a pre-application in with planning, then appoint an architect and builder.
It’s a long process but it’s a priority for us.
Questions: Social Membership fee – It is on agenda for new season, player sign on day and club house social membership registration day will be announced.
Events and fundraising: Diana Duffield
1st Ladies and Girls anniversary – Free training session
Looking at regular food and music for our events. Food van nearly secured and they will be charged ground rent.
Met with photographers.
Easter event
End of season presentations
Club shop – Will be an online shop we have shortlisted 7 suppliers who will be bidding for our business.
Committee Attendees: Cameron Holmes, Rachael Smith, Sinade Livsey, Lisa Ward-Holmes, Blake Holben, Pete Hadfield, Diana Duffield, Graham Holmes, Kara Cox.
Member Attendees: 23 members
Apologies: Martin Niven, Ollie Sharpe, Jason Wilson
Discussion:
History of Club: OTFC is proud to be the oldest club and one of the biggest clubs in Northants.
Previously the club was situated at South Road. 5 years ago, a lease was secured for our current site.
The Club has grown substantially and as a result we occupied more land to develop pitches. Oundle
School own the land and we lease it from them.
We have been awarded a 1 star accreditation for our player pathway from U5s to our first team. Our
focus going forward is on achieving a 2 star accreditation and we will achieve this by developing our Girls and Ladies teams.
On International Women’s Day the Ladies team was formed and since has grown rapidly with now
having a Ladies Team, Ladies Walking Football Team, U13 Girls, U11 Girls and U9 Girls.
Its been a fantastic season for our 1st team who are playing the highest level in the Peterborough District Premier Division, this is the first time since 10 years. Many of our Junior teams have been successful in their cup games and we are thankful to have our incredible coaches developing our players.
Member Record – 450 members, 22 teams across 8 leagues.
Qualification record – Playmakers – 8, FA level 1 – 19 and UEFA B – 2.
OTFC have been awarded Ground of the Month award in February from the Peterborough District LeagueThank you to everyone on our Grounds team for helping us achieve this!
Discussion:
Thank you to our Coaches and Rachael for collecting subs.
Bar prices have been increased and the till has been upgraded.
Financial accounts for year ended May 2021 is with the accountants for review.
Profit and Loss Report for Period ended May 2021 was presented.
This year end was a 9 month report as we changed our year end to be in line with the end of the football season. Report shows a comparable year for income and costs to the May 2020 year end.
With Covid making the last 2 seasons challenging we are pleased to present a surplus to carry into our reserves of £6797.
Detailed Profit and Loss Sheet was presented
Again, this shows comparable income and costs to the previous year end May 2019.
Balance Sheet was presented
We are managing to keep a surplus going every year which is crucial to our development and
commitments. As at March 2022, we have a reserve of £47,000 which includes £8,000 to be spent on pitch development before end of this season, and £34,000 which covers our contribution to the 5 year pitchcare plan that we have committed to with the Football Foundation. Gift aid donations of £2,500 have been received to contribute to our machinery purchase this spring.
Questions:
Do we collect sponsorship money?
Every team tries to have a sponsor for their kit. We plan to redo our sponsor boards and ask sponsors to be part of our events.
Can we have a copy of the financial reports?
They are on Companies house, will be attached to minutes, a printed version will be left on the notice board in the Clubhouse.
Is the club house making money?
Yes
Why is it not open more?
Costs against money you make, and volunteer availability but we will be reviewing opening times.
Agenda Item: Committee Elections
Presenter: Cameron Holmes
The committee will be elected by a raise of hand vote.
Nominations and second vote
Chair: Cameron Holmes. Nominated by Rachael Smith and 2nd Pete Hadfield
Vice Chair: Sinade Livsey. Nominated Diana Duffield and 2nd Pete Hadfield
Secretary: Rachael Smith. Nominated Kara Cox and 2nd Sinade Livsey
Treasurer: Lisa Ward Holmes. Nominated Sinade Livsey and 2nd Vivienne White
Welfare: Pete Hadfield
Current levels of Coaches who have DBS, First Aid & Safeguarding Qualifications
DBS – 60
First Aid – 29
Safeguarding – 35
Campaigns:
Play Safe
Respect
Welfare concerns please contact petehadfield@doctors.org.uk
DBS checks are encouraged, we need a min of 2 DBS at every match and training.
First aid is online now
Location of Defib will be moving outside of clubhouse.
We need to protect our refs and carry out good practise by checking in with them before the game, half time and end.
Most importantly we all need to remember Respect on and off the pitch and prioritise the enjoyment of all the game of football for everyone involved.
Club Development: Rachael Smith
Football foundation is supporting us with grants, the money from the grants must be spent on what it’s been awarded for.
Tractor delivered next week
Lisa Von Dem Hagen secured £4500 grant to improve parking area
Clubhouse:
Committee met with Wendy (FA Advisor) to discuss Astro and clubhouse.
To obtain grants we need to be at a certain level in terms of organisation, this is our priority.
We also need to demonstrate that we have exhausted every other opportunity to obtain funds before we ask football foundation.
We need help with Fundraising, attending events, donations etc .
Our first step is to meet with Oundle School.
Then we need to understand what the costs are, put a pre-application in with planning, then appoint an architect and builder.
It’s a long process but it’s a priority for us.
Questions: Social Membership fee – It is on agenda for new season, player sign on day and club house social membership registration day will be announced.
Events and fundraising: Diana Duffield
1st Ladies and Girls anniversary – Free training session
Looking at regular food and music for our events. Food van nearly secured and they will be charged ground rent.
Met with photographers.
Easter event
End of season presentations
Club shop – Will be an online shop we have shortlisted 7 suppliers who will be bidding for our business.
OTFC AGM March 2022
Committee Attendees: Cameron Holmes, Rachael Smith, Sinade Livsey, Lisa Ward-Holmes, Blake Holben, Pete Hadfield, Diana Duffield, Graham Holmes, Kara Cox.
Member Attendees: 23 members
Apologies: Martin Niven, Ollie Sharpe, Jason Wilson
Discussion:
History of Club: OTFC is proud to be the oldest club and one of the biggest clubs in Northants.
Previously the club was situated at South Road. 5 years ago, a lease was secured for our current site.
The Club has grown substantially and as a result we occupied more land to develop pitches. Oundle
School own the land and we lease it from them.
We have been awarded a 1 star accreditation for our player pathway from U5s to our first team. Our
focus going forward is on achieving a 2 star accreditation and we will achieve this by developing our Girls and Ladies teams.
On International Women’s Day the Ladies team was formed and since has grown rapidly with now
having a Ladies Team, Ladies Walking Football Team, U13 Girls, U11 Girls and U9 Girls.
Its been a fantastic season for our 1st team who are playing the highest level in the Peterborough District Premier Division, this is the first time since 10 years. Many of our Junior teams have been successful in their cup games and we are thankful to have our incredible coaches developing our players.
Member Record – 450 members, 22 teams across 8 leagues.
Qualification record – Playmakers – 8, FA level 1 – 19 and UEFA B – 2.
OTFC have been awarded Ground of the Month award in February from the Peterborough District LeagueThank you to everyone on our Grounds team for helping us achieve this!
Discussion:
Thank you to our Coaches and Rachael for collecting subs.
Bar prices have been increased and the till has been upgraded.
Financial accounts for year ended May 2021 is with the accountants for review.
Profit and Loss Report for Period ended May 2021 was presented.
This year end was a 9 month report as we changed our year end to be in line with the end of the football season. Report shows a comparable year for income and costs to the May 2020 year end.
With Covid making the last 2 seasons challenging we are pleased to present a surplus to carry into our reserves of £6797.
Detailed Profit and Loss Sheet was presented
Again, this shows comparable income and costs to the previous year end May 2019.
Balance Sheet was presented
We are managing to keep a surplus going every year which is crucial to our development and
commitments. As at March 2022, we have a reserve of £47,000 which includes £8,000 to be spent on pitch development before end of this season, and £34,000 which covers our contribution to the 5 year pitchcare plan that we have committed to with the Football Foundation. Gift aid donations of £2,500 have been received to contribute to our machinery purchase this spring.
Questions:
Do we collect sponsorship money?
Every team tries to have a sponsor for their kit. We plan to redo our sponsor boards and ask sponsors to be part of our events.
Can we have a copy of the financial reports?
They are on Companies house, will be attached to minutes, a printed version will be left on the notice board in the Clubhouse.
Is the club house making money?
Yes
Why is it not open more?
Costs against money you make, and volunteer availability but we will be reviewing opening times.
Agenda Item: Committee Elections
Presenter: Cameron Holmes
The committee will be elected by a raise of hand vote.
Nominations and second vote
Chair: Cameron Holmes. Nominated by Rachael Smith and 2nd Pete Hadfield
Vice Chair: Sinade Livsey. Nominated Diana Duffield and 2nd Pete Hadfield
Secretary: Rachael Smith. Nominated Kara Cox and 2nd Sinade Livsey
Treasurer: Lisa Ward Holmes. Nominated Sinade Livsey and 2nd Vivienne White
Welfare: Pete Hadfield
Current levels of Coaches who have DBS, First Aid & Safeguarding Qualifications
DBS – 60
First Aid – 29
Safeguarding – 35
Campaigns:
Play Safe
Respect
Welfare concerns please contact petehadfield@doctors.org.uk
DBS checks are encouraged, we need a min of 2 DBS at every match and training.
First aid is online now
Location of Defib will be moving outside of clubhouse.
We need to protect our refs and carry out good practise by checking in with them before the game, half time and end.
Most importantly we all need to remember Respect on and off the pitch and prioritise the enjoyment of all the game of football for everyone involved.
Club Development: Rachael Smith
Football foundation is supporting us with grants, the money from the grants must be spent on what it’s been awarded for.
Tractor delivered next week
Lisa Von Dem Hagen secured £4500 grant to improve parking area
Clubhouse:
Committee met with Wendy (FA Advisor) to discuss Astro and clubhouse.
To obtain grants we need to be at a certain level in terms of organisation, this is our priority.
We also need to demonstrate that we have exhausted every other opportunity to obtain funds before we ask football foundation.
We need help with Fundraising, attending events, donations etc .
Our first step is to meet with Oundle School.
Then we need to understand what the costs are, put a pre-application in with planning, then appoint an architect and builder.
It’s a long process but it’s a priority for us.
Questions: Social Membership fee – It is on agenda for new season, player sign on day and club house social membership registration day will be announced.
Events and fundraising: Diana Duffield
1st Ladies and Girls anniversary – Free training session
Looking at regular food and music for our events. Food van nearly secured and they will be charged ground rent.
Met with photographers.
Easter event
End of season presentations
Club shop – Will be an online shop we have shortlisted 7 suppliers who will be bidding for our business.